Virtual Executive / Admin Assistant

 General Information
Company Name   Diversify Offshore Staffing Solutions   (View company's jobs)
Position   Virtual Executive / Admin Assistant (Assistant)
Industry   Outsourcing
Job Type   Full Time / Regular
Location   Philippines, Taguig
Start Date   ASAP
Posted/Updated   09-26-2017/09-26-2017
Signing Bonus   N/A
Additional Comp.   N/A
Benefits   N/A

• Duties include but are not limited to making travel arrangements, accounting, research, and specialized business services as required; communicates and maintains coordination with internal and external clients and/or stakeholders
• Transcription of minutes of meeting and letters as dictated
• Produce correspondence including meetings and various forms of communication in a timely manner without errors
• Preparation of meetings and ensuring that everyone is well prepared with all relevant documents and information in conducting meetings
• Organize, store, and archive paperwork in line with requirements

• Sort emails so as to ensure the most important tasks are prioritized
• Keep recipients informed if there’s a delay in attending to their email
• Respond where possible with a focus on reducing directors’ work load
• Maintain Directors To Do Board to ensure important tasks are handled by directors
• Maintain a card for each current task, updates are stored in these cards
• Ensure To Do Board is always up to date

• Candidate must possess at least a Bachelor’s College Degree
• At least 2 to 3 years of relative work experience in administrative and executive assistant capacity and other related field
• Deliver high level of data accuracy and high data entry key stroke (at least 35 wpm)
• Proficient with Microsoft Office applications particularly Microsoft Word and Microsoft Outlook

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